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What Is Trello? Here’s What You Need to Know

When your list size grows, it gets difficult to see everything at a glance. To search for what you are looking for, Trello offers a number of useful keyboard shortcuts. Take the following steps to create a board, as nothing happens without a board in Trello.

what is trello

Asana is ideal for small teams on a budget, and those who’d like more customization. Trello is better for individuals or small businesses with tasks that all go through a similar process. Small businesses that just need a basic tool and prefer a visual Kanban approach to project management are likely to appreciate the simplicity of Trello. Trello reigns supreme for simple projects, but if you need something more detailed, it may not be the ideal solution for you and your team.

Who Is Trello Best For?

You can plan and execute a new product just as easily as a family vacation. As you can see, both tools offer similar functionality and the pricing isn’t that far off. Trello is a slightly more affordable because you aren’t paying for the more team-specific features that Asana has.

what is trello

Trello has strong project management features and a user-friendly interface, and it’s easy to set up so you can start projects immediately. Asana offers more complexity as it allows you to build project plans and timelines in addition to Kanban boards. Asana gives you access to multiple project views such as timelines, trello software development progress trackers and file galleries. If you are a smaller team looking for simpler project management tools, Trello might be a better choice. For more information, check out the complete breakdown of Trello vs Asana. Trello is an eye-catching, fun, and intuitive app that helps you organize, coordinate, and track work.

What Sets Trello Apart

While the free package only supports up to ten boards per team, Trello Business Class offers unlimited boards. Trello Enterprise supports retailers with the same attention to detail our project management tools have always provided—reimagined for your retail brand. Gantt charts provide a way to view project schedules or data, whereas Kanban charts illustrate workflow. While you can technically get Gantt charts with Trello using third-party apps, only offers it natively within the software.

what is trello

With all these features in mind, we included Trello on our list of the best task management software packages. Microsoft also has a task management tool, Planner, which is part of its Microsoft 365 suite. Alongside Trello, a variety of work management software vendors have emerged to capitalize on business demand. Among these are Asana and Monday, both which completed IPOs in the past 12 months, at valuations of $4 billion and $7.5 billion, respectively. In recent months, other competitors in the space have been acquired, including Workfront (bought by Adobe for $1.5 billion) and Wrike (bought by Citrix for $2.25 billion).

Project management

Type the name of your list in the text box and then click that button. To invite someone to collaborate with you on your project, click the «Invite» button in the board’s header menu. Manage workloads and prevent bottlenecks before they begin with Dashboard view. Join over 2,000,000 teams worldwide who are using Trello to get more done.

Download the mobile or desktop app and work without WiFi when necessary—Trello will sync up later when you’re back in range. Create from scratch or link existing Jira issues to Trello cards. See an attached Jira issue’s status, priority, assignee, and more. It’s crucial to remain hands-on, join meetings, gather progress reports, and provide updates to stakeholders. Every step counts, and the big picture starts to come into focus.

The way your team works is unique — so is Trello.

Say you’re the owner of the project and have assigned a card to a team member. This team member can alter the due date, change checklists and manipulate any other data with the card. Sure, this can happen by accident and have no malicious intent, but it’s still an issue.

Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress. Cards represent tasks and ideas and hold all the information to get the job done. As you make progress, move cards across lists to show their status.

From startups to Fortune 500 companies, Trello is the visual way for teams to collaborate on any project

Trello’s free plan has an unlimited activity log and comes with two-factor authentication. You can customize the backgrounds and add stickers to cards as well. The iOS and Android mobile app is also available to all Trello users, including those who signed up for free. Overall, if you’re comparing Trello’s Standard plan with other Kanban-style project management tools for less complex projects, this is the industry leader. Most project management tools don’t offer automated functionality at a free level, so it’s nice to see that Trello does. As previously stated, Trello is one of the most affordable project management tools on the market today.

  • The Zettelkasten method is an approach to notetaking that turns information into knowledge.
  • It’s not quite as feature-rich as some of the other tools on the market today, but it’s more than suitable for simple projects.
  • Trello’s simplicity really makes it shine above the crowd in a market that’s saturated with different project management tools.
  • Discover Trello’s flexible features and integrations designed to help your team’s productivity skyrocket to new heights.

Trello will automatically turn each line-separated item into a new card, and you can kiss those old tools goodbye. Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs. From weekly sprints to annual planning, Timeline view keeps all tasks on track.


Use it as a project management hub for a team of thousands, or on your own to boost personal productivity. Managers and team members can see the multiple steps of any project, and quickly assess tasks completed, work to be done, and see what’s been assigned to whom. Individual project management software is set up by one person with one view, such as a spreadsheet. Collaborative project management software allows team members to work on their own terms and within their specific roles.